Tana Review (3.5/5): Pricing & Verdict (2026)

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Tana — The structured outliner became a meeting agent — and roughly tripled in price on the way.

Short answer: Tana has repositioned. The outliner that built its reputation on supertags and structured nodes now sells itself on meetings: the free plan is defined by hosting 5 meetings a month, and the paid tiers are defined by how much AI you get. Pro is $20 per user per month billed annually on early-bird pricing, rising to a listed $30, or $25 monthly against a listed $35. Max is $80 per user per month annually on early-bird, listed at $120. Those are large numbers for this category, and the early-bird framing means the vendor has already told you they are going up.

Verdict at a glance

Overall rating: 3.5/5 ★★★☆☆
Standout: The botless meeting agent. Tana joins Zoom, Teams and Google Meet without a visible bot participant, then turns what was said into structured, tagged content in your workspace rather than a transcript you have to process.
Watch out: ⚠️ Almost everything written about Tana before 2026 describes a different product and different prices. The old Plus and Pro tiers and the node and supertag caps are gone, replaced by a meeting-centric free plan and paid tiers that cost several times more.

Tana rates 3.5 for a capable product sold at a price that now demands justification. The underlying idea — structured, tagged, queryable content rather than flat documents — is still the most intellectually satisfying model in this comparison, and the botless meeting agent is a genuinely good implementation of the thing every meeting tool claims. But the repositioning has consequences a buyer should weigh. Free is now 5 hosted meetings a month, which tests the meeting agent rather than the knowledge system beneath it. Pro at $20 per user per month on early-bird annual pricing is double Notion Plus and five times Obsidian Sync, and the early-bird label is an explicit signal that $30 is the intended rate. Max at $80, listed at $120, is enterprise money for a personal-feeling tool. If meetings genuinely are your job and the output currently goes to waste, the arithmetic can work. If you came looking for the outliner people wrote about in 2024, check what you are buying before you buy it.

Quick facts

Tana Review: Quick facts

Attribute	Detail
Ideal user	People whose work is meetings and whose notes never get used
Learning curve	⚠️ High — the structured model rewards investment
Setup time	Hours to model your workspace properly
Free trial	⭐ Free trial on Pro, no credit card, cancel anytime
Free tier	⚠️ 5 hosted meetings/mo · 1 calendar · 50 AI queries
Pricing	Pro $20/user/mo annual early bird ($30 listed)
Max tier	⚠️ $80/user/mo annual early bird ($120 listed)
Key limit	⚠️ Early-bird pricing is temporary by definition

Overview

Tana’s reputation was built on a structured take on note-taking: everything is a node, supertags give nodes typed fields, and views query the result — closer to a personal database that reads like an outline than to a document editor. That engine is still underneath. What changed is the shop window. Tana’s pricing page now opens on meetings, describes the hours you will spend in them, and defines its free plan by how many you can host. The product is being sold as a meeting workspace with a knowledge system attached, rather than a knowledge system that can take meeting notes.

The plans as published are Free, Pro, Max and Business. Free gives 5 hosted meetings a month with AI transcripts and summaries, one connected calendar, the ability to view and edit all your content, and 50 AI queries. Pro is $20 per user per month billed yearly or $25 monthly on early-bird pricing, with list prices of $30 and $35 shown struck through; it adds 20× more AI than free, unlimited hosted meetings, the botless meeting agent for Zoom, Teams and Google Meet, and integrations with full MCP. Max is $80 per user per month yearly or $100 monthly on early-bird, listed at $120 and $150, and adds 5× more AI than Pro, unlimited agents, skills and types, plus dedicated support and onboarding. Business is custom and billed yearly.

Two things follow from that structure. The first is that the early-bird pricing is presented as temporary — the page’s own banner urges locking it in — so a buyer should assume the annual rate becomes $30 for Pro and $120 for Max, and should check whether the early-bird rate is preserved on renewal before committing a team. The second is that AI is the axis the tiers are sold on: 50 queries free, 20× that on Pro, 5× Pro again on Max. Tana’s FAQ addresses what happens when you run out of AI credits, which tells you credits are expected to run out.

Key features

• Botless meeting agent — joins Zoom, Teams and Google Meet without a bot participant
• AI transcripts and summaries — included even on the free plan, up to 5 meetings a month
• Supertags and typed nodes — the structured model beneath the meeting layer
• Queryable views — surface content by type and field rather than by folder
• Full MCP — available on Pro and above, so assistants can work against your workspace
• Unlimited agents, skills and types — Max tier
• Calendar connection — one calendar on free, more on paid
• Integrations — Pro and above
• LLM agnostic — the vendor states it is not tied to a single model provider
• GDPR, SOC 2 and HIPAA — compliance posture stated on the pricing page

Pricing (as of 2026-10-01)

Model: per user per month, monthly or yearly, currently discounted early-bird rates against higher list prices · Free tier: ⚠️ 5 hosted meetings a month, 1 calendar, 50 AI queries · Entry paid: $20/user/mo annual early bird (Pro)

Tana Review: Pricing (as of 2026-10-01)

Plan	Price	Includes
Free	$0	Host 5 meetings a month with AI transcripts and summaries · connect 1 calendar · view and edit all your content · 50 AI queries
Pro	$20/user/mo yearly · $25 monthly (early bird)	⚠️ Listed at $30 yearly and $35 monthly · 20× more AI than free · unlimited hosted meetings · botless meeting agent for Zoom, Teams and Google Meet · integrations and full MCP · free trial, no credit card
Max	$80/user/mo yearly · $100 monthly (early bird)	⚠️ Listed at $120 yearly and $150 monthly · 5× more AI than Pro · dedicated support and onboarding · unlimited agents, skills and types · integration support
Business	Custom, billed yearly	SAML SSO · advanced security and controls · designated customer success manager · audit logs · custom DPA and data residency and retention control

⚠️ Every paid figure here is a discounted early-bird rate shown against a higher struck-through list price. Pro is listed at $30 yearly and $35 monthly; Max at $120 and $150. The vendor’s own banner urges buyers to lock the rate in, which is a clear statement of intent to raise it. Confirm in writing whether your rate survives renewal before rolling this out to a team.

⚠️ The free plan tests the meeting agent, not the knowledge system. Five hosted meetings a month with 50 AI queries is an evaluation allowance, not a usable free tier in the way Notion‘s or Obsidian’s are.

⚠️ Pro at $20 per user per month on early-bird annual pricing is double Notion Plus at $10 and five times Obsidian Sync at $4. At the $30 list price it is triple Notion. Judge it against what the meeting agent saves rather than against other note tools.

⭐ Pro includes full MCP and integrations, so an assistant can work directly against your Tana workspace. That is a real capability and it is not reserved for the top tier.

⚠️ AI is metered as queries and credits, and Tana’s FAQ addresses running out of them. Treat the 20× and 5× multipliers as the actual product ladder — the tiers are sold on AI volume more than on features.

Ratings breakdown

Tana Review: Ratings breakdown

Criterion	Score	Why
Ease Of Use	3.0/5	⚠️ The structured model is powerful and genuinely demanding to learn
Features	4.0/5	Strong meeting agent over a capable structured knowledge engine
Value	3.0/5	⚠️ Expensive for the category, with early-bird rates signalling increases
Support	4.0/5	Dedicated support and onboarding at Max; success manager at Business

Pros

• ⭐ The botless meeting agent avoids a visible bot joining your calls
• Meeting output lands as structured, tagged content rather than a raw transcript
• ⭐ Full MCP and integrations included from Pro rather than reserved for the top tier
• The supertag and typed-node model is the most capable structure in this comparison
• Free trial on Pro with no credit card and cancel-anytime
• AI transcripts and summaries are available even on the free plan
• Vendor states it is LLM agnostic rather than locked to one provider
• GDPR, SOC 2 and HIPAA posture published, with SSO and audit logs at Business

Cons

• ⚠️ Pro at $20/user/mo annual is double Notion Plus and five times Obsidian Sync
• ⚠️ Early-bird pricing is explicitly temporary; list is $30 Pro and $120 Max
• ⚠️ Max at $80–$120 per user per month is a steep jump from Pro
• ⚠️ Free tier is 5 meetings a month — an evaluation allowance, not a usable plan
• The repositioning makes older reviews and tutorials unreliable guides
• Steep learning curve; the structured model rewards investment you must make first
• AI is metered, and the vendor’s FAQ anticipates you running out

Who it’s for

• People whose calendars are mostly meetings and whose notes never get revisited
• Teams that want meeting output as structured data rather than transcripts
• Users who genuinely want a typed, queryable knowledge model and will invest in it
• Buyers who can attribute a concrete hourly saving to the meeting agent

Who it’s not for

• Anyone arriving from a 2024-era article about Tana’s outliner and old pricing
• Budget-sensitive individuals — this is among the most expensive tools here
• People wanting a usable free tier for personal knowledge management
• Teams that need pricing certainty, given the early-bird framing

Best use cases

• Turning recurring meetings into structured, queryable records automatically
• Capturing decisions and owners from calls without a bot in the participant list
• A typed knowledge base where projects, people and decisions are first-class objects
• Running an assistant against your workspace via MCP on Pro and above
• Consultancy or research work where meeting content is the primary raw material

Integrations

Integrations and full MCP arrive at Pro, and it is worth noting that Tana does not hold MCP back for its most expensive tier — an assistant can work against your workspace from $20 per user per month. The meeting agent connects to Zoom, Microsoft Teams and Google Meet, and does so without joining as a visible bot participant, which sidesteps both the social awkwardness and the recording-consent optics of a named bot in the attendee list. Calendar connection is limited to one on free and expands on paid plans. Max adds integration support as a service rather than more integrations. The vendor states it is LLM agnostic, so the AI layer is not tied to a single model provider — relevant if you have a procurement position on which providers may process your data.

How it compares

Tana Review: How it compares

	Tana	Mem	Notion	Superhuman Docs
Entry price	⚠️ $20/user/mo annual early bird (Pro)	$9/mo (Plus)	⭐ $10/member/mo annual (Plus)	$12/Doc Maker/mo annual (Pro)
Free tier	⚠️ 5 hosted meetings a month	⚠️ 25 notes and 25 messages a month	⭐ Unlimited pages for one person	Collaborative docs, Docs AI trial
Working tier	⚠️ $80/user/mo Max early bird	$29/mo Pro	$20/member/mo Business	$33/Doc Maker/mo Business
List vs paid now	⚠️ Early bird; listed at $30 Pro	⭐ Published rate is the rate	⭐ Published rate is the rate	⭐ Published rate is the rate
Meeting capture	⭐ Botless agent, Zoom/Teams/Meet	Voice Mode, hours capped	AI Meeting Notes at Business	Not a core feature
MCP access	⭐ Full MCP from Pro	Not published	API; connectors tiered	⭐ Any Doc Maker
Best fit	Meeting-centric AI workspace	AI agent that tracks tasks across notes	General-purpose team workspace	Docs that behave like apps

All figures are vendor-published and verified on 2026-09-07. Tana’s prices are the current early-bird rates, shown by the vendor against higher list prices of $30 Pro and $120 Max per user per month billed yearly.

Alternatives

Notion at $10 per member per month billed annually is half Tana’s early-bird Pro rate and a third of its list rate, includes AI Meeting Notes on its $20 Business tier, and has a free plan you can actually live in — the sensible default unless the botless meeting agent is specifically what you need. Mem at $9 a month is the closer philosophical match, an AI-first tool that acts on your content rather than storing it, though it meters note creation itself and publishes no team plan. Obsidian is free and unlimited with notes as Markdown files on your disk, which is the opposite trade in every respect. Superhuman Docs is the better choice when a large group needs access cheaply, since it charges only for Doc Makers. Tana’s case is narrow but real: if meetings are the substance of your work and their output is currently wasted, nothing else here converts them into structured knowledge as directly.

Recent changes

Tana has repositioned substantially, and buyers relying on older write-ups will be working from figures that no longer apply. As verified on 2026-09-07, the published plans are Free, Pro, Max and Business. Free is defined by hosting 5 meetings a month with AI transcripts and summaries, one connected calendar and 50 AI queries. Pro is $20 per user per month billed yearly or $25 monthly under early-bird pricing, shown against list prices of $30 and $35. Max is $80 per user per month yearly or $100 monthly under early-bird, listed at $120 and $150. Business is custom and billed yearly with SAML SSO, audit logs and custom data residency and retention terms. The product is now presented as a meeting workspace first, with the structured supertag model underneath rather than in the headline, and the tiers are sold primarily on AI volume — 20× free on Pro, 5× Pro on Max. The early-bird framing is an explicit signal that current rates are promotional.

Frequently asked questions

How much does Tana cost in 2026?

Free is $0 and covers 5 hosted meetings a month, one calendar and 50 AI queries. Pro is $20 per user per month billed yearly or $25 monthly under early-bird pricing, against list prices of $30 and $35. Max is $80 per user per month yearly or $100 monthly, listed at $120 and $150. Business is custom and billed yearly. Older articles quoting around $10 or $18 describe a pricing structure Tana no longer uses.

What does early-bird pricing mean for my renewal?

Tana shows its current rates as discounts against higher list prices and its own banner encourages locking them in, which is a clear signal that the intended rates are $30 for Pro and $120 for Max per user per month billed yearly. The pricing page does not state whether an early-bird rate persists at renewal. Before rolling Tana out to a team, get that answer in writing — the gap between $20 and $30 per user compounds quickly.

Is Tana’s free plan usable for personal notes?

Only barely, and that is a change from how Tana used to be evaluated. The free plan is framed around 5 hosted meetings a month with 50 AI queries; you can view and edit all your content and connect one calendar. It is an evaluation allowance for the meeting agent rather than a free tier you can settle into, unlike Notion, which gives one person unlimited pages, or Obsidian, which is free without limits.

What is the botless meeting agent?

It is Tana’s way of capturing Zoom, Microsoft Teams and Google Meet calls without joining as a visible bot participant. Practically, that means no extra attendee appears in the meeting, which avoids both the awkwardness and the optics of a named recording bot in the list. It is available from Pro upward; the free plan gets AI transcripts and summaries for its 5 monthly meetings.

Does Tana still have supertags and the outliner model?

Yes — the structured, typed-node model is still what sits underneath, and it remains the most capable structure in this comparison. What changed is emphasis and price: Tana now leads with meetings and sells its tiers on AI volume. If you are evaluating Tana specifically for the knowledge model rather than the meeting agent, you are buying the meeting-priced product to get it.

What happens when I run out of AI credits?

Tana addresses this directly in its own FAQ, which tells you running out is an expected outcome rather than an edge case. The tiers are explicitly sold on AI volume — 50 queries on free, 20× that on Pro, and 5× Pro again on Max — so the practical question when choosing a plan is how much AI you will consume, not which features you can reach.

Is Tana suitable for a company rather than an individual?

The Business plan is built for it: SAML SSO, advanced security controls, audit logs, a designated customer success manager, and custom DPA with data residency and retention control. Tana also publishes GDPR, SOC 2 and HIPAA posture and states it is LLM agnostic. Business pricing is custom and billed yearly, so budget from the Max rate upward rather than the Pro rate.

Sources

• Tana — official pricing page, yearly and monthly rates
• Tana — pricing FAQ on AI credits and data
• Mem — official pricing page
• Notion — official pricing page
• Obsidian — official pricing page

Compiled from public sources; last verified 2026-10-01. Pricing is subject to change — verify with the vendor. Ratings reflect editorial opinion based on documented capabilities, published pricing, and aggregated user reviews. DigiJaws does not accept payment for review placement or rating.